SIG/RME OFFICER DUTIES & SCHEDULE (Updated May 12, 2013)

 

 

 

 

Month

Task

Officer

 

 

 

April

New officers assume office after AERA annual meeting and NCTM Presession

 

 

 

 

 

Update list of Officers and Past Officers on their respective web pages.

Electronics Board Member

 

 

 

 

Update financial report, including membership dues as of March 31 from AERA.

Send updated membership Excel file to Electronics Board Member and to Communications Board Member.

Secretary Treasurer

 

 

 

 

Post updated membership Excel file on website (password protected)

Electronics Board Member

 

 

 

 

 

 

 

 

 

May

Send Call for AERA SIG proposals to Communications Board Member for Summer newsletter

Senior Chair

 

 

 

 

Send letters of commendation to outgoing officers

Senior Chair

 

 

 

 

Send Call for NCTM Research Presession proposals to Communications Board Member for Summer newsletter

Junior Chair

 

 

 

 

(odd numbered years only) Send announcement for Senior Scholar Award Recipient to Communications Board Member for inclusion in Summer newsletter

Senior & Junior Chairs

 

 

 

 

Prepare Summer (June) newsletter

Business meeting minutes (AERA meeting)

Secretary Treasurer’s report

Solicitation for officer nominations

(Include names of former officers; nominations sent to Electronics Board Member, due Sept. 15)

Call for NCTM Research Presession Proposals

Announcement for AERA SIG annual meeting proposals

AERA invited speaker’s paper (if available)–post to web site and announce in newsletter

(odd number years only) Senior Scholar Award announcement

(odd number years only) Senior Scholar Award Recipient’s paper-post on website and announce in newsletter

Communications Board Member & Electronics Board Member

 

 

 

 

 

Update document “SIG/RME Officer Duties & Schedule”

Send to Electronics Board Member to post on website

Communications Board Member

 

 

 

 

Post updated “SIG/RME Officer Duties & Schedule” on website

Electronics Board Member

 

 

 

 

Send updated membership Excel file to Communications Board Member for mailing newsletter.

Secretary Treasurer

 

 

 

 

Send check to invited speakers when notified by Senior Co-chair

Secretary Treasurer

 

 

 

 

Send financial statement to AERA

Secretary Treasurer

 

 

 

 

(odd numbered years only) Prepare Call for Senior Scholar Award announcement, send to Communications Board Member for inclusion in Summer newsletter, place ad in JRME, other journals, and on SIG/RME website

Awards Board Member & Electronics Board Member

 

 

 

 

Prepare Call for Early Career Publication Award & send to Communications Board Member for inclusion in Summer newsletter

Awards Board Member

 

 

 

 

 

 

 

 

 

June

For accounting purposes, note that SIG dues will be deducted automatically by AERA.

Secretary Treasurer

 

 

 

 

Send Summer newsletter to Electronics Board Member to post on website

Email newsletter to members

Communications Board Member

 

 

 

 

Post Summer newsletter on web site

Electronics Board Member

 

 

 

 

Select and contact invited speaker for AERA

Senior Chair

 

 

 

 

Acknowledge receipt of AERA SIG annual meeting proposals as  they arrive

Senior Chair

 

 

 

 

(even numbered years only) Conference call for Senior Scholar Award Selection Committee to rank nominees and decide award recipient

Senior Chair

 

 

 

 

(even numbered years only) Contact Senior Scholar Award Recipient, request written acceptance and commitment to present at AERA

Senior Chair

 

 

 

 

 

 

 

 

 

July

Update financial report, including membership dues as of June 30 from AERA.

Send updated membership Excel file to Electronics Board Member and Communications Board Member

Secretary Treasurer

 

 

 

 

Post updated membership Excel file on website

Electronics Board Member

 

 

 

 

 

 

 

 

 

August

Identify AERA SIG/RME proposal reviewers and send proposals to reviewers through electronic system

Senior Chair

 

 

 

 

Receive Presession proposals from NCTM to review

Junior Chair

 

 

 

 

 

 

 

 

 

September

(Sept. 15 deadline) Receive nominations for officers; if less than 4 nominations per office, ask committee members to submit additional nominations; distribute names to all board members   (each member ranks in order of preference and returns rankings)

Electronics Board Member

 

 

 

 

Contact top two choices for each office, secure their approval to stand for election, solicit their biographies and send to Communications Board Member for Fall newsletter

Make arrangements with AERA for inclusion in elections

Electronics Board Member

 

 

 

 

 

Prepare AERA Program

All reviews due back

Sessions finalized

Chair and reactors identified

Arrangements with invited speaker finalized

Session sheets completed

(see Master Schedule from AERA)

Senior Chair

 

 

 

 

Send Communications Board Member preliminary information on SIG sessions for AERA annual meeting for Fall newsletter

Senior Chair

 

 

 

 

Meet with RC of NCTM to plan Presession

Junior Chair

 

 

 

 

Send Communications Board Member updated announcement of Presession for Fall newsletter

Junior Chair

 

 

 

 

(odd numbered years only) Form Senior Scholar Award Selection Committee

Junior Chair

 

 

 

 

Send updated membership Excel file to Communications Board Member for emailing newsletter

Secretary Treasurer

 

 

 

 

Finalize AERA program

Acceptances mailed with reviews and AERA enclosures

Session sheets mailed to session chairs and symposia organizers for correction

Rejection letters mailed

Final Report send to AERA

List of reviewers sent to AERA

Senior Chair

 

 

 

 

 

 

 

 

 

October

Work on NCTM Research Presession program

Select and contact invited speaker

Contact organizers of accepted proposals (work with some organizers to improve sessions)

Mail rejection letters

(See RC schedule for Presession)

Junior Chair

 

 

 

 

Prepare Fall (November) newsletter

Candidate biographies (instruct members to vote through AERA election)

AERA and NCTM Research Presession announcements

Call for corrections to the Annual Membership Directory

Communications Board Member

 

 

 

 

Update financial report, including membership dues as of September 31 from AERA.

Send updated membership Excel file to Electronics Board Member and to Communications Board Member

Secretary Treasurer

 

 

 

 

Post updated membership Excel file on website (password protected)

Electronics Board Member

 

 

 

 

Work on NCTM Research Presession program

Program entries sent to session organizers for correction

Sessions assigned to times and rooms

AV requests forwarded to NCTM

Junior Chair

 

 

 

 

 

 

 

 

 

November

Send information on scheduling to AERA participants

Senior Chair

 

 

 

 

Send information on SIG AERA sessions to Communications Board Member for Winter (February) newsletter

Senior Chair

 

 

 

 

Finalize NCTM Research Presession program

Junior Chair

 

 

 

 

Send Fall newsletter to Electronics Board Member to post on website

Email newsletter to members

Communications Board Member

 

 

 

 

Post Fall newsletter on web site

Electronics Board Member

 

 

 

 

 

 

 

 

 

December

Submit announcement to NCTM regarding Research Presession (time and place) for publication in March JRME

Junior Chair

 

 

 

 

Arrange for Reception and Cash Bar at SIG/RME Business Meeting at AERA and notify Secretary Treasurer of arrangements

Events Board Member

 

 

 

 

Prepare Annual Membership Directory

Communications Board Member

 

 

 

 

 

 

January

Update financial report, including membership dues as of December 31 from AERA.

Send updated membership Excel file to Electronics Board Member

Secretary Treasurer

 

 

 

 

Send updated membership Excel file to Communications Board Member for emailing newsletter.

Secretary Treasurer

 

 

 

 

Prepare Winter (February) newsletter

Election Results (new officers)

AERA abstracts and program (SIG/RME, Div. C.3, Div. K.1)

NCTM Research Presession program and abstracts

Communications Board Member

 

 

 

 

Post updated membership Excel file on web site (password protected)

Electronics Board Member

 

 

 

 

Send reminders to AERA paper presenters that papers are due to discussants

Senior Chair

 

 

 

 

Submit program changes to AERA for Program Supplement

Senior Chair

 

 

 

 

(January 15 deadline) Receive nominations for Early Career Publication Award

Awards Board Member

 

 

 

 

Send copy of Early Career Publication Award nominations to Events Board Member and Electronics  Board Member

Awards Board Member

 

 

 

 

 

 

February

(Complete by February 1) Submit announcement to NCTM for publication in May JRME regarding (1) proposals to SIG for AERA annual meeting and (2) Presession Call for Proposals

Senior Chair

 

 

 

 

 Notify all candidates of election results. Send new officers the document 'SIG/RME Officer Duties and Schedule'

Electronics Board Member 

 

 

 

 

Complete AERA forms A, B, C

Senior Chair

 

 

 

 

Send Winter newsletter to Electronics Board Member to post on website

Email newsletter to members

Communications Board Member

 

 

 

 

Post Winter newsletter and Annual Membership Directory (password protected) on web site

Electronics Board Member.

 

 

 

 

Consult with old and new Board members to arrange time/place for Board meeting at AERA

Senior Chair

 

 

 

 

Decide on Early Career Publication Award recipient. Notify Senior Chair

Events, Awards & Electronics Board Members

 

 

 

 

Notify recipient of Early Career Publication Award; determine if s/he will attend AERA and/or NCTM Research Presession

Senior Chair

 

 

 

 

Notify nominees who did not receive Early Career Publication Award

Awards Board Member

 

 

 

 

(even numbered years only, first Monday in February) Receive nominations for Senior Scholar Award

(even numbered years only)
Send copy of complete nomination packets for Senior Scholar Award to selection committee members

Awards Board Member

 

 

 

 

(even numbered years only) Respond to incomplete nomination packets for Senior Scholar Award

Awards Board Member

 

 

 

 

 

 

 

 

 

March

Work with Chair of RC to arrange joint meeting at NCTM; notify old and new Board members

Events Board Member

 

 

 

 

Contact outgoing SIG/RME Executive Board members. Ask them to send updates to their respective positions on the board by the start of the Annual Business Meeting at AERA

Communications Board Member

 

 

 

 

Prepare SIG and AERA membership forms; arrange for their distribution at Presession and have available at the SIG Business meeting at AERA

Events Board Member

 

 

 

 

Get plaque for Early Career Publication Award Recipient (include recipient’s name, title of publication, journal name if applicable, year given, name of award)

Awards Board Member

 

 

 

 

Prepare Secretary Treasurer’s report (present at SIG/RME business meeting at AERA)

Secretary Treasurer

 

 

 

 

Request check for $500 to be sent to Early Career Award recipient.

Secretary Treasurer

 

 

 

 

 

 

April

SIG Board meeting at AERA

Events Board Member takes minutes and distributes to all Board members

All Board Members

 

 

 

 

SIG/RME Business meeting at AERA

Introduce old and new members - Senior Chair

Report on this year’s AERA sessions - Senior Chair

(encourage attendees to join SIG and AERA)

Report on Presession - Junior Chair

Secretary Treasurer’s report - Secretary Treasurer

Communications Board Member’s report – Communications Board Member

Business from floor

Make SIG and AERA membership forms available -Awards Board Member

 

 

 

 

 

NCTM Research Presession

Plenary session chaired by Junior Chair

Early Career Award (plaque and check) presented to recipient by Junior Chair

SIG and RC joint meeting – Communications Board Member takes minutes and distributes to all Board Members

Arrange for distribution of SIG and AERA membership forms – Awards Board Member

All Board Members

 

 

 

 

(odd numbered years only) Senior Scholar Award presented at AERA

Senior Chair

 

 

 

 

(even numbered years only)  Senior Scholar Award Selection Committee meets at AERA to discuss nominees

Senior & Junior Chairs

 

 

 

 

Update document “SIG/RME Officer Duties and Schedule”

Send to Electronics Board Member to post on website

Communications Board Member

 

 

 

 

Post updated document “SIG/RME Officer Duties and Schedule” on website

Electronics Board Member.

 

 

 

 

 

 

 

 

 

Ongoing



 

(quarterly) Write reminder letter to members who have not paid dues for 2 years

Secretary Treasurer

 

 

 

 

Post job announcements, conference announcements, calls for manuscripts, etc. to the web site

Electronics Board Member