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SIG/RME OFFICER DUTIES & SCHEDULE (Updated May 5, 2010)
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Month |
Task |
Officer |
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April |
New officers assume office
after AERA annual meeting and NCTM Presession |
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Electronics Board Member |
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Update financial report,
including membership dues as of March 31 from AERA. Send updated membership
Excel file to Electronics Board Member
and to Communications Board Member. |
Secretary Treasurer |
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Post updated membership
Excel file on website (password protected) |
Electronics Board Member |
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May |
Send Call for AERA SIG
proposals to Communications Board Member
for Summer newsletter |
Senior Chair |
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Send letters of commendation
to outgoing officers |
Senior Chair |
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Send Call for NCTM Research
Presession proposals to Communications
Board Member for Summer newsletter |
Junior Chair |
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(odd numbered years
only) Send announcement
for Senior Scholar Award Recipient to Communications
Board Member for inclusion in Summer newsletter |
Senior & Junior Chairs |
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Prepare Summer (June)
newsletter Business
meeting minutes (AERA meeting) Secretary TreasurerŐs
report Solicitation
for officer nominations (Include
names of former officers; nominations sent to Electronics
Board Member, due Sept. 15) Call
for NCTM Research Presession Proposals Announcement
for AERA SIG annual meeting proposals AERA invited speakerŐs paper (if available)–post
to web site and announce in newsletter (odd number years only) Senior Scholar Award announcement (odd number years only) Senior Scholar Award RecipientŐs paper-post on website
and announce in newsletter |
Communications Board Member & Electronics Board Member
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Update document ŇSIG/RME
Officer Duties & ScheduleÓ Send to Electronics Board Member to post on website |
Communications Board Member |
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Post updated ŇSIG/RME
Officer Duties & ScheduleÓ on website |
Electronics Board Member |
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Send updated membership
Excel file to Communications Board Member
for mailing newsletter. |
Secretary Treasurer |
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Send check to invited
speakers when notified by Senior Co-chair |
Secretary Treasurer |
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Send financial statement
to AERA |
Secretary Treasurer |
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(odd numbered years
only) Prepare Call for Senior
Scholar Award announcement, send to Communications
Board Member for inclusion in Summer newsletter, place
ad in JRME, other journals,
and on SIG/RME website |
Awards Board Member & Electronics Board Member |
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Prepare Call for Early
Career Publication Award & send to Communications
Board Member for inclusion in Summer newsletter |
Awards Board Member |
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June |
For accounting purposes,
note that SIG dues will be deducted automatically by AERA. |
Secretary Treasurer |
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Send Summer newsletter
to Electronics Board Member
to post on website Email newsletter to members |
Communications Board Member |
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Post Summer newsletter
on web site |
Electronics Board Member |
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Select and contact invited
speaker for AERA |
Senior Chair |
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Acknowledge receipt of
AERA SIG annual meeting proposals as they arrive |
Senior Chair |
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(odd numbered years
only) Conference call for
Senior Scholar Award Selection Committee to rank nominees and decide
award recipient |
Senior Chair |
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(even numbered years
only) Contact Senior Scholar
Award Recipient, request written acceptance and commitment to present
at AERA |
Senior Chair |
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July |
Update financial report,
including membership dues as of June 30 from AERA. Send updated membership
Excel file to Electronics Board Member |
Secretary Treasurer |
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Post updated membership
Excel file on website |
Electronics Board Member |
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August |
Identify AERA SIG/RME
proposal reviewers and send proposals to reviewers through electronic
system |
Senior Chair |
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Receive Presession proposals
from NCTM to review |
Junior Chair |
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September |
(Sept. 15 deadline) Receive nominations for officers; if less than 4 nominations
per office, ask committee members to submit additional nominations;
distribute names to all board members (each member ranks
in order of preference and returns rankings) |
Electronics Board Member |
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Contact top two choices
for each office, secure their approval to stand for election, solicit
their biographies and send to Communications
Board Member for Fall newsletter Make arrangements with
AERA for inclusion in elections |
Electronics Board Member
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Prepare AERA Program All
reviews due back Sessions
finalized Chair
and reactors identified Arrangements
with invited speaker finalized Session
sheets completed (see
Master Schedule from AERA) |
Senior Chair |
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Send Communications Board Member preliminary information
on SIG sessions for AERA annual meeting for Fall newsletter |
Senior Chair |
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Meet with RC of NCTM
to plan Presession |
Junior Chair |
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Send Communications Board Member updated announcement
of Presession for Fall newsletter |
Junior Chair |
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(odd numbered years
only) Form Senior Scholar
Award Selection Committee |
Junior Chair |
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Send updated membership
Excel file to Communications Board Member
for emailing newsletter |
Secretary Treasurer |
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Finalize AERA program Acceptances
mailed with reviews and AERA enclosures Session
sheets mailed to session chairs and symposia organizers for correction Rejection
letters mailed Final
Report send to AERA List
of reviewers sent to AERA |
Senior Chair |
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October |
Work on NCTM Research
Presession program Select
and contact invited speaker Contact
organizers of accepted proposals (work with some organizers to improve
sessions) Mail
rejection letters (See
RC schedule for Presession) |
Junior Chair |
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Prepare Fall (November)
newsletter Candidate
biographies (instruct members to vote through AERA election) AERA and NCTM Research Presession announcements Call for corrections to the Annual Membership Directory |
Communications Board Member |
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Update financial report,
including membership dues as of September 31 from AERA. Send updated membership
Excel file to Electronics Board Member |
Secretary Treasurer |
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Post updated membership
Excel file on website (password protected) |
Electronics Board Member |
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Work on NCTM Research
Presession program Program
entries sent to session organizers for correction Sessions
assigned to times and rooms AV requests
forwarded to NCTM |
Junior Chair |
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November |
Send information on scheduling
to AERA participants |
Senior Chair |
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Send information on SIG
AERA sessions to Communications Board Member
for Winter (February) newsletter |
Senior Chair |
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Finalize NCTM Research
Presession program |
Junior Chair |
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Send Fall newsletter
to Electronics Board Member
to post on website Email newsletter to members |
Communications Board Member |
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Post Fall newsletter
on web site |
Electronics Board Member |
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December |
Submit announcement to
NCTM regarding Research Presession (time and place) for publication
in March JRME |
Junior Chair |
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Arrange for Reception
and Cash Bar at SIG/RME Business Meeting at AERA and notify Secretary Treasurer of arrangements |
Events Board Member |
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Prepare Annual Membership
Directory |
Communications Board Member |
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January |
Update financial report,
including membership dues as of December 31 from AERA. Send updated membership
Excel file to Electronics Board Member
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Secretary Treasurer |
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Send updated membership
Excel file to Communications Board Member
for emailing newsletter. |
Secretary Treasurer |
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Prepare Winter (February)
newsletter Election
Results (new officers) AERA
abstracts and program (SIG/RME, Div. C.3, Div. K.1) NCTM
Research Presession program and abstracts |
Communications Board Member |
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Post updated membership
Excel file on web site (password protected) |
Electronics Board Member |
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Send reminders to AERA
paper presenters that papers are due to discussants |
Senior Chair |
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Submit program changes
to AERA for Program Supplement |
Senior Chair |
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(January 16 deadline)
Receive nominations for
Early Career Publication Award |
Awards Board Member |
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Send copy of Early Career
Publication Award nominations to Events
Board Member and Electronics Board Member |
Awards Board Member |
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February |
(Complete by February
1) Submit announcement to NCTM for publication in May JRME regarding (1) proposals to SIG for AERA annual meeting
and (2) Presession Call for Proposals |
Senior Chair |
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Electronics Board Member |
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Complete AERA forms A,
B, C |
Senior Chair |
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Send Winter newsletter
to Electronics Board Member
to post on website |
Communications Board Member |
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Post Winter newsletter
and Annual Membership Directory (password protected) on web site |
Electronics Board Member. |
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Consult with old and
new Board members to arrange time/place for Board meeting at AERA |
Senior Chair |
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Decide on Early Career
Publication Award recipient. Notify Senior
Chair |
Events, Awards & Electronics Board Members |
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Notify recipient of Early
Career Publication Award; determine if s/he will attend AERA and/or
NCTM Research Presession |
Senior Chair |
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Notify nominees who did
not receive Early Career Publication Award |
Awards Board Member |
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(even numbered years
only, first Monday in February)
Receive nominations for Senior Scholar Award |
Awards Board Member |
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(even numbered years
only) Respond to incomplete
nomination packets for Senior Scholar Award |
Awards Board Member |
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March |
Work with Chair of RC
to arrange joint meeting at NCTM; notify old and new Board members |
Events Board Member |
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Contact outgoing SIG/RME
Executive Board members. Ask them to send updates to their respective
positions on the board by the start of the Annual Business Meeting
at AERA |
Communications Board Member |
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Prepare SIG and AERA
membership forms; arrange for their distribution at Presession and
have available at the SIG Business meeting at AERA |
Events Board Member |
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Get plaque for Early
Career Publication Award Recipient (include recipientŐs name, title
of publication, journal name if applicable, year given, name of award) |
Awards Board Member |
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Prepare Secretary TreasurerŐs report
(present at SIG/RME business meeting at AERA) |
Secretary Treasurer |
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Request
check for $500 to be sent to Early Career Award recipient. |
Secretary Treasurer |
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April |
SIG Board meeting at
AERA Events Board Member
takes minutes and distributes to all Board members |
All Board Members |
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SIG/RME Business meeting
at AERA Introduce
old and new members - Senior Chair Report
on this yearŐs AERA sessions - Senior Chair (encourage
attendees to join SIG and AERA) Report
on Presession - Junior Chair Secretary TreasurerŐs
report - Secretary Treasurer Communications
Board MemberŐs report – Communications
Board Member Business
from floor Make
SIG and AERA membership forms available -Awards
Board Member |
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NCTM Research Presession Plenary
session chaired by Junior Chair
Early
Career Award (plaque and check) presented to recipient by Junior Chair SIG
and RC joint meeting – Communications
Board Member takes minutes and distributes to all Board
Members Arrange for distribution of SIG and AERA membership
forms – Awards Board Member |
All Board Members |
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(odd numbered years
only) Senior Scholar Award
presented at AERA |
Senior Chair |
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(even numbered years
only) Senior Scholar
Award Selection Committee meets at AERA to discuss nominees |
Senior & Junior Chairs |
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Update document ŇSIG/RME
Officer Duties and ScheduleÓ Send to Electronics Board Member to post on website |
Communications Board Member |
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Post updated document
ŇSIG/RME Officer Duties and ScheduleÓ on website |
Electronics Board Member. |
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Ongoing |
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(quarterly) Write reminder letter to members who have not paid
dues for 2 years |
Secretary Treasurer |
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Post job announcements,
conference announcements, calls for manuscripts, etc. to the web site |
Electronics Board Member |